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The e-AA Group Operating Guidelines

The e-AA Group: How It Works

INTRODUCTION

This document is the short form of The e-AA Group business concepts and procedures. From time to time, there may be a long form or a supplement to this document to accommodate clarifications, special circumstances, or other items requiring elaboration.

The principles and concepts outlined below were developed and distilled from AA's Twelve Traditions as well as the Twelve Concepts for World Service. Therefore, we suggest that every member of The e-AA Group be familiar with the Traditions and Concepts. A good, basic reading list would be: "Twelve Steps and Twelve Traditions," "The AA Service Manual," "Twelve Concepts for World Service," and "AA Comes of Age." "Language of the Heart" is also a highly useful resource since it contains a compilation of all of Bill W's Grapevine articles, many of them relating to our Traditions and Concepts. At the very least, we encourage everyone to obtain and study the pamphlet "The AA Group ... Where It All Begins."

The group service positions detailed below were established based on customary face-to-face AA group positions as well as additional needs inherent to conducting meetings and business on the Internet.

Quoted material from AA literature is copyrighted by AA World Services, Inc. and reprinted with permission.

GENERAL CONCEPTS

The Online Home Group, a Spiritual Entity

"Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation" (from Tradition Three, Long Form).

"AA's essential group work is done by alcoholics who are themselves recovering in the fellowship, and each of us is entitled to do our AA job in the way we think best within the spirit of the Traditions. This means that we function as a democracy, with all plans for group action approved by the majority voice. No single individual is appointed to act for the group or for Alcoholics Anonymous as a whole.

"Each group is as unique as a thumbprint, and approaches to carrying the message of sobriety vary not just from group to group but from region to region. Acting autonomously, each group charts its own course. The better informed the members, the stronger and more cohesive the group -- and the greater the assurance that when a newcomer reaches out for help, the hand of AA always will be there.

"Most of us cannot recover unless there is a group. As Bill said, 'Realization dawns on each member that he is but a small part of a great whole. ... He learns that the clamor of desires and ambitions within him must be silenced whenever these could damage the group. It becomes plain that the group must survive or the individual will not'" ("The AA Group ... Where It All Begins," p. 12).

References to the AA group as a spiritual entity date at least to the 1940s (see Bill W's Grapevine article, "Safe Use of Money," October 1946). In 1950, the principle was accepted throughout the Fellowship with the approval of the Twelve Traditions. Tradition Two reads: "For our group purpose there is but one ultimate authority -- a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern."

Membership in The e-AA Group

From "The AA Service Manual" (page numbers vary from year to year):

"Traditionally, most AA members through the years have found it important to belong to one group which they call 'Home Group.' This is the group where they accept responsibilities and try to sustain friendships. And although all AA members are usually welcome at all groups and feel at home at any of these meetings, the concept of the 'Home Group' has still remained the strongest bond between the AA member and the Fellowship."

From "The AA Group ... Where It All Begins" (p. 18):

"With membership comes the right to vote upon issues that might affect the group and might also affect AA as a whole -- a process that forms the very cornerstone of AA's service structure. As with all group-conscience matters, each AA member has one vote; and this, ideally, is voiced through the home group.

"Over the years, the very essence of AA strength has remained with the home group, which, for many members, becomes their extended family. Once isolated by their drinking, they find in the home group a solid, continuing support system, friends and, very often, a sponsor. They also learn firsthand, through the group's workings, how to place 'principles before personalities' in the interest of carrying the AA message."

While AA principles remain the same whether face-to-face or online, there may be differences in topics or issues that need to be addressed. Therefore, The e-AA Group recognizes that AA members may want to have both a face-to-face and an online home group.

The "Informed" Group Conscience

From "The AA Group ... Where It All Begins" (p. 34-35):

"The group conscience is the collective conscience of the group membership and thus represents substantial unanimity on an issue before definitive action is taken. This is achieved by the group members through the sharing of full information, individual points of view, and the practice of AA principles. To be fully informed requires a willingness to listen to minority opinions with an open mind.

"On sensitive issues, the group works slowly -- discouraging formal motions until a clear sense of its collective view emerges. Placing principles before personalities, the membership is wary of dominant opinions. Its voice is heard when a well-informed group arrives at a decision. The result rests on more than a 'yes' or 'no' count -- precisely because it is the spiritual expression of the group conscience. The term 'informed group conscience' implies that pertinent information has been studied and all views have been heard before the group votes."

Within The e-AA Group, "substantial unanimity" means a 2/3 majority whenever possible.

It is suggested that all members become familiar with the concepts pertaining to Right of Participation, Right of Decision, and Right of Appeal (III, IV, and V in "Twelve Concepts for World Service). Those concepts are embedded in the above passages, but further study may be helpful in understanding how they are applied.

GENERAL PROCEDURES

The Business Meeting

All issues that may affect The e-AA Group are discussed in the business meeting, which is an email list of all who consider themselves group members.

All discussions are led by the group secretary using "Chair's Rules." Essentially, that means applying the AA principles to AA business affairs. The overriding principle in all matters is fairness. At the beginning of a term of office, each secretary should make it clear how he or she will conduct business.

All subscribers to the business list have a voice in group affairs. However, in the interest of establishing a fully informed group conscience, we suggest that you only vote on a motion if you had joined the e-AA members list by the time the motion was presented to the group for consideration

[Item 3 modified by group conscience on April 13, 2007.]

Decorum

The e-AA Group uses a form of the "netiquette" advisory developed by the Online Intergroup of Alcoholics Anonymous:

We ask that all participants keep in mind that everyone who is on the list shares responsibility with our secretary for keeping the meeting in order. From time to time, the secretary will make provision for open sharing of ideas and general comments, so as to allow spontaneity from the members.

Please maintain tolerance and patience for others and refrain from sending offensive or aggressive posts. Self expression is encouraged, but please take the time to phrase your replies to address the issues at hand, not the individuals with whom you may disagree.

Also, please refrain from including the members in private spats. The business meeting is not the place to provoke people or to manipulate support. Such posts only serve to disrupt the meeting and add unnecessarily to the volume of mail for everyone.

Discussion Items, Motions, and Voting

Whenever possible, issues should be discussed and resolved without formal "yes" or "no" votes. That is, the goal is to arrive at apparent substantial unanimity by discussing all sides of an issue.

Formal motions may be made at any time by any voting member. A motion should include a rationale, stating why the action described in the motion should be taken. Formal motions require a second.

Housekeeping motions may be made by any trusted servant based on a need identified in a report to the members. If there are no objections to a housekeeping motion, it is considered passed. Any member may object to a housekeeping motion, and need not give a reason for the objection. After an objection, the housekeeping motion moves to the business agenda as new business and discussion and voting, if necessary, follows.

When voting is required, for example in the case of elections, the secretary will decide whether the vote will be by email ballot or online web ballot.

Any voting member may appeal any decision of the secretary. Decisions may be overturned by substantial unanimity or by the secretary's rescinding the decision.

After any discussion, and prior to voting, the secretary will provide a summary of the discussion, stating the the main arguments, pro and con.

After any vote on a motion, the secretary will ask for minority opinion. After minority opinion is heard, the secretary will ask whether there is a motion to reconsider. Such a motion must be made and seconded by members who voted in the majority.

GROUP POSITIONS

Trusted Servants

From "The AA Group ... Where It All Begins":"It takes people to get group jobs done. Most of us agree that AA ought never be 'organized.' However, without endangering our commitment to preserve our spiritual and democratic Fellowship, we can 'create service boards or committees directly responsible to those they serve' (Tradition Nine). In AA groups, these trusted servants are called 'officers' and usually are chosen by the group for limited terms of service. As Tradition Two reminds us, 'Our leaders are but trusted servants; they do not govern." (p. 23; see also Concept IX, "Twelve Concepts for World Service")"Traditionally, rotation keeps AA members from becoming frozen in office. It also ensures that group tasks, like nearly everything else in AA, are passed around for all to share. ... Rotation helps to bring us spiritual rewards far more enduring than any fame. With no AA 'status' at stake, we needn't compete for titles or praise -- we have complete freedom to serve as we are needed" (p. 34)

Elections

The secretary sets the time and manner of voting, which should take place at least two months prior to the date the person elected will assume his or her responsibilities.

Nominations (or seconding of nominations) are not required. Any eligible group member may make him- or herself available for any open office.

When there is more than one candidate for a position, the secretary should employ a modified version of the Third Legacy Procedure outlined in "The AA Service Manual."

No member may assume an office by default. If there is only one candidate for office, the secretary will ensure that the candidate has the support and confidence of the membership. If that cannot be determined informally, a vote is required. Offices may remain vacant, or continue to be held by the current officeholder, until a candidate clearly has at least majority support.

Offices and Committees and the Steering Committee

The following positions may change with group needs. Together, the officers and committee chairpersons compose the group’s Steering Committee. They are responsible for overseeing the day-to-day operations of the web site, the mailing lists, and other group activities and services. They may meet as a committee, for example by email, as deemed necessary and appropriate by the group’s members or when such interaction is required to carry out their jobs. As trusted servants, they have a “right of decision.” However, whenever possible, any major decision affecting the group should first be brought before the membership for discussion. When that is not possible or feasible, the membership should be informed of any major action as soon afterwards as possible. The membership, through the group conscience, holds final responsibility and ultimate authority for all matters related to the group. 

Unelected Service Positions

Each of the elected officers has a traditional "Right of Decision" (Concept III). This may often include the appointment of unelected individuals into positions of trust, as the officer cannot always be present and resolving all issues, leading all meetings, etc. Yet, by the very nature of some of the functions being performed, these individuals may have unqualified temporary authority and decision-making abilities over another individual's ability even to participate in a meeting hosted by the group.  Such privileges can far exceed any capabilities of any individual in a face-to-face meeting and the exercise of such authority or capabilities should be reported at once to the respective coordinator and their committee for review.

*Additionally, any unelected individual may feel obliged to serve a term beyond that which would be reasonable. Tradition 2 encourages the spirit of rotation.

So, any "unelected trusted servant", performing service for the group, "with such rights" (having temporary authority abilities, over another individual, to participate in a meeting) should serve in that position for a period not exceeding 2 years, and not return to the same function, for a period of at least 6 months (unless elected by the group as the officer).

Exception: to maintain continuity of the site an exception could be made on a very temporary fill-in basis, until a viable replacement can be trained and installed.

Coordinators will be responsible for the reviewing of "unelected trusted servants" for each respective venue, and follow up as necessary, with the Unelected Servant and/or the Members as required.

[ *By group conscience, this section was added to the guidelines October 10, 2011.)

Group Secretary

Term of office: 1 year

Suggested sobriety: 5 or more years

Suggested previous service experience: Extensive service at the group level, as well as some intergroup or General Service experience.

Other suggested qualifications: At least 6 months as a group member (including being subscribed to the group's business email list for that period of time). Familiar with AA literature pertaining to groups and service, including: "Twelve Steps and Twelve Traditions" (the Traditions parts), "The AA Service Manual," "Twelve Concepts for World Service" (at least the illustrated version); "AA Guidelines" (the entire set), and the pamphlet "The AA Group."

Duties and Responsibilities: Leads the group business meeting. Maintains the group membership and service rosters. Should not publicly express opinions on specific issues or motions before the group except in extreme circumstances.

Alternate Group Secretary

Term of office: 1 year

Suggested sobriety: 5 or more years

Suggested previous service experience: Service at the group level, as well as some intergroup or General Service experience.

Other suggested qualifications: At least 6 months as a group member (including being subscribed to the group's business email list for that period of time). Familiar with AA literature pertaining to groups and service, including: "Twelve Steps and Twelve Traditions" (the Traditions parts), "The AA Service Manual," "Twelve Concepts for World Service" (at least the illustrated version); "AA Guidelines" (the entire set), and the pamphlet "The AA Group."

Duties and Responsibilities: Leads the group business meeting when the secretary is not available. Assists secretary in maintaining the group membership and service rosters. Should not publicly express opinions on specific issues or motions before the group except in extreme circumstances.

Treasurer and Alternate Treasurer

Term of office: 2 years

Suggested sobriety: 5 or more years

Suggested previous service experience: Extensive service at the group level, as well as some intergroup or General Service experience.

Other suggested qualifications: At least 6 months as a group member (including being subscribed to the group's business email list for that period of time). Familiar with AA literature pertaining to groups and service, including: "Twelve Steps and Twelve Traditions" (the Traditions parts) and the pamphlets "The AA Group," "Self Support: Where Money and Spirituality Mix," and "Memo to a Group Treasurer."

Duties and Responsibilities: Maintain the group's checking and PayPal accounts. Accept contributions. Pay expenses. Provide reports to the group at least on a monthly basis. Inform group members, visitors, and all who attend group meetings about AA's 7th Tradition. Ensure that money is accepted only from members of Alcoholics Anonymous.

Other: Both Treasurer and Alternate Treasurer will at all times have equal access to, and information on, group financial records.

Online Intergroup Representative and Alternate Intergroup Representative

Term of office: 1 year

Suggested sobriety: 1 or more years

Suggested previous service experience: Service at the group level, and preferably some intergroup experience, either as a group representative or through committee work.Other suggested qualifications: At least 3 months as a group member (including being subscribed to the group's business email list for that period of time). Familiar with AA literature pertaining to groups and service, including: "Twelve Steps and Twelve Traditions" (the Traditions parts) and the pamphlet "The AA Group." Willing to obtain and read "The AA Service Manual" and "AA Guidelines" (the entire set).

Duties and Responsibilities: Attends the business meeting of the Online Intergroup of Alcoholics Anonymous (OIAA). Informs the group of business items and news of interest. Obtains the group's conscience when necessary. Communicates group information, ideas, and opinions to the members of OIAA.

Other: The Alternate Online Intergroup Representative should meet the same suggested requirements stated above and be able and willing to step in for the group representative in his or her absence.

AA Grapevine Representative and Alternate AA Grapevine Representative

Term of office: 1 year

Suggested sobriety: 6 or more months

Suggested previous service experience: Any.Other suggested qualifications: At least 1 month as a group member (including being subscribed to the group's business email list for that period of time). Willingness.Duties and Responsibilities: Registers with the Grapevine as group representative. Subscribes to the Grapevine (at group expense). Keeps the group informed as new issues are published and new items produced.

Other: The Alternate Grapevine Representative should meet the same suggested requirements stated above and be able and willing to step in for the representative in his or her absence.

Discussion Forums Coordinator and Discussion Forums Moderators

Coordinator, term of office: 2 years

Coordinator, suggested sobriety: 2 or more years

Coordinator, suggested previous service experience: Service at the group level, and preferably some intergroup experience, either as a group representative or through committee work. Previous General Service experience also strongly suggested.Coordinator, other suggested qualifications: At least 3 months as a group member (including being subscribed to the group's business email list for that period of time).

Familiar with AA literature pertaining to groups and service, including: "Twelve Steps and Twelve Traditions" (the Traditions parts) and the pamphlet "The AA Group." Willing to obtain and read "The AA Service Manual," and "AA Guidelines" (the entire set). It is also strongly suggested that the coordinator obtain and read the Public Information and Cooperation With the Professional Community handbooks.Duties and Responsibilities:

Has overall responsibility for maintaining the discussion forums through commands and controls within the forums pages and through the online administration panel. 

Has overall responsibility for maintaining decorum within the forums. Activates new moderators and deactivates outgoing moderators. Periodically prunes old posts and registrations. 

Keeps the members informed of forums activities and traffic.Committee: The coordinator and the individual forums moderators comprise the committee. The committee determines how, when, and by what means committee members will communicate. New moderators may be selected by the committee; however it is strongly suggested that group members, through the email business list, be advised of any new moderator appointment or any other significant changes within the forums. It is expected that the coordinator will consider any input offered from the members. Moderators are not required to subscribe to the members email list unless they plan to be available for the coordinator position.

Real-time Coordinator and Real-time Committee

Coordinator, term of office: 1 year

Coordinator, suggested sobriety:  5 or more years

Coordinator, suggested previous service experience: Service at the group level, and preferably some intergroup experience, or equivalent if living in another country, either as a group representative or through committee work.

Coordinator, other suggested qualifications: At least 3 months as a group member (including being subscribed to the group's business email list for that period of time). Familiar with AA literature pertaining to groups and service, including: "Twelve Steps and Twelve Traditions" (the Traditions parts) and the pamphlet "The AA Group." It is suggested to an awareness of AAWS endorsed literature. It is suggested to be familiar with the service structure manual of AA.

Coordinator, Duties and Responsibilities: The following may be assigned to committee members; however, the Coordinator retains responsibility for their completion.

Maintains the meeting schedule, formats and readings, and FAQ.

Coordinates an email list for committee members (a) to facilitate communication; (b) to provide assistance to chatroom users; and (c) to respond abuse reports.

Conducts regular chatroom meetings with the Admin/Sysops.

Selects new Admins (consultation with current Admins is strongly encouraged).

Communicates regularly with group members through the business email list.

Maintains decorum in the chat rooms.

Performs server maintenance such as deleting old files and resizing profile pictures.

Committee: Admin/Sysop, suggested sobriety 1 or more years Secretaries, suggested sobriety 90 or more days Greeters, suggested sobriety 30 or more days

It is suggested that Admin/Sysops, Secretaries, and Greeters be chosen from among those frequently participating in the chatroom.

The Committee comprises the Coordinator, Admins/Sysops, Secretaries, Greeters, and technical helpers. It is suggested that significant changes or challenges within the chat rooms be announced on the group business email list. It is expected that the coordinator will consider any input offered from the group members. Except for the Coordinator, committee members are not required to subscribe to the group business email list unless they plan to be available for the coordinator position. 

Email Meeting Coordinator and Email Meeting Committee

Coordinator, term of office: 1 year

Coordinator, suggested sobriety: 2 or more years

Coordinator, suggested previous service experience: Service at the group level, and preferably some Intergroup experience, either as a group representative or through committee work.

Coordinator, other suggested qualifications: At least 3 months as a group member (including being subscribed to the group's business email list for that period of time). Familiar with AA literature pertaining to groups and service, including: "Twelve Steps and Twelve Traditions" (the Traditions parts) and the pamphlet "The AA Group."

Coordinator, Duties and Responsibilities: Recruit and coordinate meeting secretaries and greeters for the e-AA email meetings. Coordinate posting of AA readings and topics in the meetings. Coordinate regular rotation of email service positions. Responsible for maintaining decorum within email meetings.

Committee: The coordinator and the meeting secretaries, greeters and listkeepers comprise the email committee. The committee may invite other, regular participants to the committee as well. The committee determines how, when, and by what means committee members will communicate. New secretaries and greeters may be selected by the committee; however it is strongly suggested that group members, through the email business list, be advised of any new secretary appointment or any other significant changes or challenges within the email meetings. It is expected that the coordinator will consider any input offered from the members. Secretaries and greeters are not required to subscribe to the members email list unless they plan to be available for the coordinator position.

[Service position added November 28, 2004, by group conscience.]

 

12th Step Coordinator,12th Step Committee and Temporary Sponsorship Committee

Coordinator, term of office: 1 year Coordinator, suggested sobriety: 2 or more years

Coordinator, suggested previous service experience: Service at the group level. Previous General Service experience also strongly suggested.

Coordinator, other suggested qualifications: At least 3 months as a group member (including being subscribed to the group's business email list for that period of time). Familiar with AA literature pertaining to groups and the AA recovery program, including: "Alcoholics Anonymous" (the first 164 pages), "Twelve Steps and Twelve Traditions" (the Traditions parts) and the pamphlet "The AA Group." Willing to obtain and read "The AA Service Manual," and "AA Guidelines" (the entire set). It is also suggested that the coordinator obtain and read the AA leaflet about Sponsorship.Duties and Responsibilities: Has overall responsibility for co-ordinating the e-AA group's 12th Step and sponsorship committees. Has overall responsibility for ensuring, as far as reasonably practicable, that responders and temporary sponsors are sober and can recognize what AA is and what it isn't. Keeps the members informed of committee activities and traffic.

Committees: The coordinator and the individual 12th Step responders comprise the12th Step committee. The committee is responsible for ensuring that a sober e-AA member will respond promptly to calls for help from those who have yet to discover the option of AA-based recovery from alcoholism.The coordinator and the individual temporary sponsors comprise the sponsorship committee. The committee is responsible for ensuring that a sober e-AA member offers to establish communication with new and prospective AA members, to introduce them to AA fellowship.Each committee determines how, when, and by what means committee members will communicate. They will also determine how those requesting help will establish contact, and ensure that the appropriate communication is offered to the still-suffering alcoholic about how to obtain such assistance. Responders and Temporary Sponsors are not required to subscribe to the members email list unless they plan to be available for the coordinator position.

[Service position added March 11, 2005, by group conscience.] 

Listkeeper and Listkeeping Team

Listkeeper, term of office: 1 year

Listkeeper, suggested sobriety: 2 or more years

Listkeeper, suggested previous service experience: Service at the group level.

Other suggested qualifications: At least 3 months as a group member (including being subscribed to the group's business email list for that period of time). Familiar with AA literature pertaining to groups and service, including: "Twelve Steps and Twelve Traditions" (the Traditions parts) and the pamphlet "The AA Group." Willing to obtain and read"The AA Service Manual," and "AA Guidelines" (the entire set).

Duties and Responsibilities:

 The Listkeeper will be responsible for the maintenance of lists and their associated functionality via the mailing software program (currently Mailman) web interface and via the Plesk update tool (creating / modifying / removing list functionality only). The Listkeeper will coordinate service of other members to perform listkeeping functions (e.g. subscription / unsubscription / maintenance and list backups etc) as members of the Listkeeping team. Keeps the members informed of listkeeping activities and traffic.

 Listkeeping Team: The listkeeper and the listkeeping team comprise a listkeeping committee. The committee determines how, when, and by what means committee members will communicate. New team members may be selected by the committee; however it is strongly suggested that group members, through the email business list, be advised of any new appointment or any other significant changes within the team.

 [Listkeeper section added by group conscience 06/13/2008; was previously included under "Technical Services."]

Links Directory Editor

Term of office: 1: 1 or more years

Suggested previous service experience: Any.Other suggested qualifications: At least 6 months as a group member (including being subscribed to the group's business email list for that period of time). Good writing skills. Knowledge of or willingness to learn how search engines and directories work. Willingness to learn how to use the Links Directory administration panel.Duties and Responsibilities: Maintains the e-AA Group Links Directory -- adding, deleting, and editing entries. Periodically checks to ensure that links still function. Searches for new entries. Approves submissions to the directory as well as site review comments. Notifies new entrants that they have been added. Asks for group opinions on any questionable submissions.

Other: May have one or more assistants.

As updated by e-aa group conscience on July 22, 2006

Newsletter Editor

Term of office: 1 year

Suggested sobriety: 3 or more years

Suggested previous service experience: Any.

Other suggested qualifications: At least 6 months as a group member (including being subscribed to the group's business email list for that period of time). Willingness. Good writing skills.Duties and Responsibilities: Writes an approximately monthly newsletter based on information from the following sources: The e-AA Group (all venues and members), Online Intergroup, Online Service Conference, and other AA sources such as The Grapevine and AA World Services.

Other: May have an alternate if desired. Same requirements and responsibilities as stated above.

[Term of service changed to 1 year 7/3/07.]

Literature Committee Coordinator and Literature Committee

Coordinator, term of office: 1 year

Coordinator, suggested sobriety: 1 or more years

Coordinator, suggested previous service experience: Any.

Coordinator, other suggested qualifications: At least 3 months as a group member (including being subscribed to the group's business email list for that period of time).  Familiar with AA GSO-approved  books, magazines and pamphlets. Interested in writing.

Coordinator, Duties and Responsibilities:  The following may be assigned to committee members; however, the Coordinator retains responsibility for their completion.

Act as chair of the literature committee

Announce e-AA's Big Book service in all appropriate venues

Communicate with Big Book requests

Distribute Big Books

Solicit and announce new stories for the Our Stories pages of our web site

Edit submitted stories and submit completed stories for posting on web site

Order the Grapevine subscription for the monthly drawing and the Grapevine Rep

Communicate regularly with group members through the business email list

 Committee: Big Book service assistants, Our Stories editors and story procurers, and anyone interested make up the committee, suggested sobriety 30 or more days. The committee determines how, when, and by what means committee members will communicate. New committee members may be selected by the committee; however it is strongly suggested that group members, through the email business list, be advised of any new appointment or any other significant changes within the committee.

[Added by Group Conscience July 2010]

Technical Services

Web Team

Considered to be "special workers" though they do not receive monetary compensation for their service. As special workers, their terms of service are at the discretion of the members and the web team members themselves.

Prior experience requirements, either technical or service, will be determined by the membership as replacements are needed.

Web Team Chair: Elected by the members of the Web Team. Prior membership in the group is not a requirement; however, once selected for the position it is assumed that the individual will subscribe to the members email list and maintain membership throughout his or her service.The team is responsible for the overall functioning and maintenance of the e-AA Group web site and the mailing list software (currently Mailman) on the Linux server. The team is expected to report regularly and often to the membership. It may enlist the help of others or utilize non-group expertise to solve problems.

[Technical Services text revised 06/13/2008 to reflect removal of listkeeping position, which became a regular, elected position (see above).

Additional Guidelines

Motion for adoption of AAWS guidelines when quoting literature

As stated in The A.A. Service Manual: "Local A.A. publications are permitted to quote a phrase, sentence or brief paragraph excerpted from A.A. literature such as The Big Book, Alcoholics Anonymous, the Twelve Steps and Twelve Traditions, The A.A. Service Manual and Conference-approved pamphlets without a prior, written request to do so", (accompanied by a credit line (that) should read:

Reprinted from (name of publication, page number), with permission of A.A. World Services, Inc.)

*Revised by the A.A.W.S. Board March, 2011

*Reprinted from Alcoholics Anonymous Intellectual Property Policies, Reprint Policy, with permission of A.A. World Services, Inc.

For more information , please see:

http://www.aa.org/subpage.cfm?page=94

The e-AA Group makes every effort to follow this Policy within the Email Recovery Meetings, Chat Meetings and Virtual Fellowship Hall, and the Discussion Forums by including the credit line with quoting a phrase, sentence or brief paragraph excerpted from A.A. literature.

As updated by e-AA group conscience on July 22nd 2011

Rotation Amendment

*Additionally, any unelected individual may feel obliged to serve a term beyond that which would be reasonable. Tradition 2 encourages the spirit of rotation.

So, any "unelected trusted servant", performing service for the group, "with such rights" (having temporary authority abilities, over another individual, to participate in a meeting) should serve in that position for a period not exceeding 2 years, and not return to the same function, for a period of at least 6 months (unless elected by the group as the officer).

Exception: to maintain continuity of the site an exception could be made on a very temporary fill-in basis, until a viable replacement can be trained and installed.

Coordinators will be responsible for the reviewing of "unelected trusted servants" for each respective venue, and follow up as necessary, with the Unelected Servant and/or the Members as required.

[ *By group conscience, this section was added to the guidelines October 10, 2011.)

 

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